Jobs
Kingswood Arts changes lives for the better. Through free & affordable creative arts activities for young people and families we foster a safe welcoming environment where everyone can take part, grow & learn! We work with hundreds of local families on the Kingswood Estate and surrounding areas and support our community to thrive. Co-creation is at the heart of everything at Kingswood Arts and our programme is made by and for our local community.
We are keen to attract a diverse applicant pool, and research suggests that some under-represented groups are typically less likely to apply for jobs unless they are sure they comfortably meet all the criteria. With this in mind, we encourage all potential candidates to reflect on their strengths and experience in the broadest sense, including transferable skills where appropriate, when considering their suitability for the position. In all cases, we will select the best candidate for the role.
We value doing good things with good people and believe that the work process is as important as the outcome of the work itself. We’re focussed on finding team members with personality, enthusiasm, spirit and loyalty, who want to make work fun and make fun work. Skills can be taught and progressed: what matters at Kingswood Arts is the spirit and attitude of the team.
Reception and Administration Officer
Job title Reception and Administration Officer
Reports to Jack Hartshorn (General Manager)
What are we looking for?
Purpose of Role
To manage the reception at Kingswood Arts, support the administration of the organisation across all departments (with a particular focus on supporting the General Manager)
Responsibilities
Administration
● Support the General Manager with day to day administration tasks
● Support with the administration and management of the board of trustees and sub committees
● Supporting fundraising, finance & senior management with data gathering, entry and analysis
● Supporting with scheduling, diaries and meetings including minute taking and actions
● Developing, updating and creating policies as needed
● Supporting with HR functions as required
● Supporting with preparing contracts & agreements
● Research on new opportunities or projects
● Supporting with safeguarding, consent and permissions across the organisation
● Supporting with monitoring and evaluation across the programme
● Organising training
● Supporting where required with Marketing and audience development
Reception
● Supervising and managing the Kingswood Reception
● Managing supplies and stocks of materials and stationary
● Answering door, taking deliveries
● Acting as Duty Manager where required - Open and closing building, fire & h&S duties
● Managing enquiries or request by phone, email and in person
● Supporting and training other staff to undertake reception duties when you are not in
Qualifications & Experience
● Experience in a similar role
● Familiarity with not-for-profits (desired)
● Familiarity with fundraising (desired)
Capabilities and Characteristics
This person must be extremely organised with a high level of attention to detail. They must be comfortable working across a wide range of projects and be happy to take on different projects at short notice. They must be personable and friendly and offer great customer service. They must be happy working on projects alone and motivated to work on sometimes repetitive and lengthy tasks where required.
What can you expect from the role?
Salary £28,000 (pro rata) - 3 days per week
Contract Length Permanent
Working Conditions On site in the office
Physical Requirements N/A
Company Extras!
● Employee discounts and deals for food & beverage offerings across London - such as at The Kingswood Cafe, The Lucky Club and The Farrier;
● Invitations to press nights and product launches;
● Ticket discounts or complimentary tickets to shows,
● An extra day’s holiday for your birthday!
How to Apply
Please send a CV and cover letter telling us how you meet the job description and why you are interested in the role. Please send to jack.hartshorn@kingswoodarts.com
Please include the name of the position you are applying for and your name in the subject line of your email.
If you have any access requirements or you would like to speak to us about ways of making your application or interview process more accessible, please do not hesitate to contact us at jack.hartshorn@kingswoodarts.com
This position is funded by TNLCF
